We are looking forward to your participation at the SIAM Conference on Applications of Dynamical Systems (DS21). We have prepared this guide to explain how the different presentation formats will operate.
Please click here for a walkthrough of SIAM’s 2021 virtual conference platform from the point of view of an attendee.
Follow the links below to learn more:
Instructions for Contributed Poster Presenters
The Poster Session (PP1) is scheduled for Tuesday, May 25, 6:30 – 7:30 PM Eastern Time (UTC-4), and PP2 Poster Session II is scheduled for Wednesday, May 26, 9:30 – 10:30 AM Eastern Time (UTC-4). During the poster session to which you have been assigned, you will be expected to have your poster open to respond to questions posted in the Q&A window attached to your poster. At the top of your poster’s Q&A wall, you will see an individualized link to a group video meeting room that you can use to discuss your poster with attendees. We recommend you keep the video meeting room open for the duration of the poster session to greet attendees as they enter. As viewers post messages on your Q&A wall, you may find it convenient to periodically copy and paste the video meeting room URL to have it appear on the wall without having to scroll.
There will also be a poster session chatroom in the conference platform chat feature accessible via the navigation bar at the top of the platform window. The poster session chatroom is to facilitate discussions, via text and group video, among the poster presenters and attendees.
Invited Plenary (IP) and Prize Lecture (SP) Sessions
Session Chairs and Speakers
Invited Plenary (IP) and Prize Lecture (SP) Sessions will be run using Zoom’s webinar format. Session chairs and speakers will be sent Zoom links by email in advance of each talk. If by the morning of your session you have not yet received the link, please let vFairs/SIAM staff know using the tech support chat room within the platform and they will provide you with the appropriate link.
All Invited Presentations (IP and SP) are live by default. It is recommended, but not required, that you send your slides in advance to the session chair. In the event that any bandwidth issues arise you can proceed by phone with the chair advancing the slides. The vFairs tech can assist with the Zoom phone, if necessary. Please provide a number where you can be reached when you send your slides to the session chair.
Session chairs and speakers are required to join via the link mentioned above 15 minutes prior to the posted start time of the session. Please introduce yourself as a chair or speaker to the vFairs staff in the Zoom, and that person will assist you with testing audio, video, and screen share capabilities. Session chairs are responsible for ensuring that speakers stay within their allotted time.
The session itself will be recorded and made available for viewing on demand by registrants through the virtual conference platform. If SIAM decides to put any talks on YouTube after the conference platform closes, we will get explicit permission from you to do so.
Minisymposia (MS)
Minisymposium Organizers and Speakers
Minisymposia will take place during their scheduled times in a live* and interactive format (using Zoom’s meeting format). Minisymposium organizers and minisymposium speakers are required to enter their Zoom sessions 15 minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform and identify yourself to vFairs staff as an organizer or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities. If an issue arises during the session, and a vFairs support staff person is no longer in the room, please report it in the technical support chat room and you will be assisted immediately.
Session organizers will introduce each speaker.Twenty-five (25) minutes have been allotted for each talk, plus an additional five (5) minutes for questions. Determining a protocol for when and how questions are received and answered is the responsibility of the organizer. Please do not deviate from the schedule, even if a speaker finishes early.
Minisymposium organizers and minisymposium speakers are responsible for adhering to the posted schedule. It is imperative sessions conclude at the scheduled end time.
*To minimize disruptions in the event of a dropped internet connect, we recommend that speakers send their session chairs a copy of their slides with a phone number where they can be reached during the session. Session organizers can alternatively opt to play a prerecorded talk over Zoom screen share for one of their speakers in exceptional circumstances. Just ask the vFairs staff in the Zoom for assistance.
Contributed (CP) Sessions
Session Chairs and Speakers
Contributed Sessions will take place during their scheduled times in a live* and interactive format (using Zoom’s meeting format). Session chairs and contributed speakers are required to enter their Zoom sessions 15 minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform, and identify yourself to vFairs staff as a session chair or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities. If an issue arises during the session, and a vFairs support staff person is no longer in the room, please report it in the technical support chat room and you will be assisted immediately.
Session chairs will introduce each speaker. The session chair is responsible for making sure that talks run on time. Fifteen (15) minutes have been allotted for each talk, plus an additional five (5) minutes for questions. Session organizers should be prepared to moderate the Q&A period for each speaker. Please do not deviate from the schedule, even if a speaker finishes early.
Contributed session chairs and speakers are responsible for adhering to the posted schedule. It is imperative sessions conclude at the scheduled end time.
*To minimize disruptions in the event of a dropped internet connect, we recommend that speakers send their session chairs a copy of their slides with a phone number where they can be reached during the session. Session organizers can alternatively opt to play a prerecorded talk over Zoom screen share for one of their speakers in exceptional circumstances. Just ask the vFairs staff in the Zoom for assistance.
Minitutorials (MT) and Panel (PD) Sessions
Minitutorial & Panel Organizers/Speakers
Minitutorials and Panels will take place during their scheduled times in a live and interactive format (using Zoom’s meeting format). Minitutorials are allotted a two-hour time slot. The Panel Discussion is allotted a one-hour time slot.
Session organizers and speakers are required to enter their Zoom sessions fifteen (15) minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform and identify yourself to vFairs staff as an organizer or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities.
Determining a protocol for when and how questions are received and answered is the responsibility of the session organizers.
Session organizers are responsible for adhering to the session time limit in the posted schedule. It is imperative sessions conclude at the scheduled end time.
Training Sessions
SIAM is holding two training sessions for those who would like to familiarize themselves with the Zoom environment in advance of their live sessions.
1) Zoom webinar tutorial for chairs and speakers involved in invited plenary (IP) and prize lecture (SP) talks:
Thursday, May 20, 11 a.m. – 12 p.m. U.S. Eastern Time (UTC-4)
Click here to view recording.
2) Zoom meeting tutorial for chairs, organizers, speakers, and panelists involved in minisymposia (MS), contributed (CP) sessions, minitutorials (MT), and panels (PD):
Friday, May 21, 11 a.m. – 12 p.m. U.S. Eastern Time (UTC-4)
Click here to view recording.