At the time of the session, you are expected to have your poster open to respond to questions posted in the Q&A window attached to your poster. At the top of your poster’s Q&A wall, you will see an individualized link to a group video meeting room that you can use to discuss your poster with attendees. We recommend you keep the video meeting room open for the duration of the poster session to greet attendees as they enter. As viewers post messages on your Q&A wall, you may find it convenient to periodically copy and paste the video meeting room URL to have it appear on the wall without having to scroll.

There will also be a poster session chatroom in the conference platform chat feature accessible via the navigation bar at the top of the platform window. The poster session chatroom is to facilitate discussions, via text and group video, among the poster presenters and attendees.

Invited Plenary (IP), Joint Plenary (JP), and Special/Prize (SP) Sessions: Chairs and Speakers

AN21, ACDA21, DM21 and OP21

For these conferences, Invited Plenary (IP), Joint Plenary (JP) and Special/Prize (SP) Sessions will be run using Zoom’s webinar format. Session chairs and speakers will be sent Zoom links by email in advance of each talk. If, by the morning of your session, you have not yet received the link, please let vFairs/SIAM staff know using the tech support chat room within the platform and they will provide you with the appropriate link.

All IP, JP, and SP Presentations are live by default. It is recommended, but not required, that speakers send slides to the session chair in advance of the session. In the event bandwidth issues arise, the speaker can proceed via phone, as the session chair advances the slides. The vFairs tech can assist with the Zoom phone option, if necessary. If you are an IP or SP speaker, please provide the session chair with a telephone number where you can be reached when you send your slides.

IP, JP, and SP session chairs and speakers are required to join via the link mentioned above 15 minutes prior to the posted start time of the session. Please introduce yourself as a chair or speaker to the vFairs staff in the Zoom, and that person will assist you with testing audio, video, and screen share capabilities. Session chairs are responsible for ensuring that speakers stay within their allotted time.

The session itself will be recorded and made available for viewing on demand by registrants through the virtual conference platform. If SIAM decides to put any talks on YouTube after the conference platform closes, we will collect permissions from speakers.

CT21

For this conference, Invited Plenary (IP), Joint Plenary (JP) and Special/Prize (SP) Presentations are either live or semi-live (i.e., a pre-recorded talk played with the speaker in attendance). The session chair and speaker are aware of which type of presentation is being given. In either case, the speaker is expected to be present during the session to handle Q&A.

In the case of semi-live (pre-recorded) talks, the chair and speaker will interact with attendees using the text-based Q&A panel. Both the introduction and talk have been included in recordings set up for semi-live delivery. Speakers and chairs participating in a semi-live presentation will enter the session by clicking the Join button that appears in the top right corner of the session description shortly before the session’s posted start time. Speakers and chairs in a semi-live presentation will not be sent Zoom links by email.

Those who have chosen a live format will be presenting using Zoom’s webinar format. Session chairs and speakers will be sent Zoom links by email in advance of each talk. If, by the morning of your session, you have not yet received the link, please let vFairs/SIAM staff know using the tech support chat room within the platform and they will provide you with the appropriate link.

It is recommended speakers presenting live send their slides to the session chair in advance of the session. In the event bandwidth issues arise for a talk that has not been pre-recorded, the speaker can proceed via phone, as the session chair advances the slides. The vFairs tech can assist with the Zoom phone option, if necessary. If you are an IP, JP, or SP speaker, please provide the session chair with a telephone number where you can be reached when you send your slides.

IP, JP, and SP session chairs and speakers in live sessions are required to join via the link mentioned above 15 minutes prior to the posted start time of the session. Please introduce yourself as a chair or speaker to the vFairs staff in the Zoom, and that person will assist you with testing audio, video, and screen share capabilities.

Session chairs are responsible for ending playback of the recording, or concluding the live talk, after the allotted presentation time (45 minutes), and for managing Q&A.

The session itself will be recorded and made available for viewing on demand by registrants through the virtual conference platform. If SIAM is interested in posting any talks to YouTube after the conference platform closes, we will collect permissions from speakers.

Minisymposium (MS) Sessions: Organizers and Speakers

AN21, DM21 and OP21

For these conferences, Minisymposia will take place during their scheduled times in a live* and interactive format (using Zoom’s meeting format). Minisymposium organizers and speakers are required to enter their Zoom sessions 15 minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform and identify yourself to vFairs staff as an organizer or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities. If an issue arises during the session, and a vFairs support staff person is no longer in the room, please report it in the technical support chat room and you will be assisted immediately.

Minisymposium organizers will introduce each speaker. Twenty-five (25) minutes have been allotted for each talk, plus an additional five (5) minutes for questions. Determining a protocol for when and how questions are received and answered is the responsibility of the organizer. Please do not deviate from the schedule, even if a speaker finishes early.

Session organizers are responsible for adhering to the posted schedule. It is imperative sessions conclude at the scheduled end time.

*To minimize disruptions in the event of a dropped internet connection, we recommend speakers send the session organizers a copy of their slides with a phone number where they can be reached during the session. Session organizers can alternatively opt to play a prerecorded talk over Zoom screen share in exceptional circumstances. Just ask the vFairs staff in the Zoom for assistance.

CT21

For this conference, Minisymposia will take place during their scheduled times in a format that combines recorded talks and live Q&A (using Zoom’s meeting format). Each presenter should already have provided a pre-recording, and is expected to register and be present during the session to handle the live Q&A.

Minisymposium organizers and speakers are required to enter their Zoom sessions 15 minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform and identify yourself to vFairs staff as an organizer or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities. If an issue arises during the session, and a vFairs support staff person is no longer in the room, please report it in the technical support chat room and you will be assisted immediately.

Minisymposium organizers will introduce each speaker and play each pre-recorded presentation. Links to the recordings will be included in the session description on the virtual conference platform. If a speaker did not provide a pre-recording, their name will not appear in the session description, and it will be at the discretion of the session organizer to determine if the talk may be given live. Twenty-five (25) minutes have been allotted for each pre-recorded talk, plus an additional five (5) minutes for live questions.

Determining a protocol for when and how questions are received and answered is the responsibility of the organizer. Please do not deviate from the schedule, even if a speaker finishes early.

Session organizers are responsible for adhering to the posted schedule. In the event a recording exceeds the allotted presentation time, it is their responsibility to end the playback of the recording. It is imperative sessions conclude at the scheduled end time. If a recording for a presentation is not provided, it will be at the discretion of the session organizer to determine if the talk may be given live.

Contributed (CP) Sessions: Chairs and Speakers

AN21, DM21 and OP21

For these conferences, Contributed Sessions will take place during their scheduled times in a live* and interactive format (using Zoom’s meeting format). Session chairs and speakers are required to enter their Zoom sessions 15 minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform, and identify yourself to vFairs staff as a session chair or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities. If an issue arises during the session, and a vFairs support staff person is no longer in the room, please report it in the technical support chat room and you will be assisted immediately.

Session chairs will introduce each speaker. The session chair is responsible for making sure that talks run on time:

AN21 and OP21 - Fifteen (15) minutes have been allotted for each talk, plus an additional five (5) minutes for questions.

DM21 - Twenty-five (25) minutes have been allotted for each talk, plus an additional five (5) minutes for questions.

Session chairs should be prepared to moderate the Q&A period for each speaker. Please do not deviate from the schedule, even if a speaker finishes early.

Session chairs are responsible for adhering to the posted schedule. It is imperative sessions conclude at the scheduled end time.

*To minimize disruptions in the event of a dropped internet connection, we recommend speakers send the session chair a copy of their slides with a phone number where they can be reached during the session. Session chairs can alternatively opt to play a prerecorded talk over Zoom screen share in exceptional circumstances. Just ask the vFairs staff in the Zoom for assistance.

ACDA21

For this conference, Contributed Sessions will take place during their scheduled times in a format that combines links to pre-recorded talks, live back-to-back lightning talks, and live Q&A* (using Zoom’s meeting format). Each presenter should already have provided a pre-recording, but is expected to register and be present during the session to deliver their lightning talk and participate in the live Q&A.

A spreadsheet with links to the 20-minute pre-recordings has been sent by email to all session chairs; they will also find links to the recordings in the session description on the virtual conference platform. The pre-recorded talks will not be played during the sessions. Instead, five (5) minutes have been allotted for each lightning talk, and the session finishes with a 15-minute general discussion.

Session chairs and speakers are required to enter their Zoom sessions 15 minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform, and identify yourself to vFairs staff as a session chair or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities. If an issue arises during the session, and a vFairs support staff person is no longer in the room, please report it in the technical support chat room and you will be assisted immediately.

Session chairs will introduce each speaker before their lightning talk and should be prepared to moderate the Q&A. Please do not deviate from the schedule, even if a speaker finishes early.

For this conference, Contributed Sessions will take place during their scheduled times in a format that combines recorded talks and live Q&A (using Zoom’s meeting format). Each presenter should already have provided a pre-recording, but is expected to register and be present during the session to handle the live Q&A.

Session chairs will introduce each speaker and play each pre-recorded presentation. Links to the recordings will be included in the session description on the virtual conference platform. If a speaker did not provide a pre-recording, their name will not appear in the session description, and it will be at the discretion of the session organizer to determine if the talk may be given live. Fifteen (15) minutes have been allotted for each pre-recorded talk, plus an additional five (5) minutes for live questions.

Session chairs should be prepared to moderate the Q&A period for each speaker. Please do not deviate from the schedule, even if a speaker finishes early.

Session chairs are responsible for adhering to the posted schedule. In the event a recording exceeds the allotted presentation time, it is their responsibility to end the playback of the recording. It is imperative sessions conclude at the scheduled end time. If a recording for a presentation is not provided, it will be at the discretion of the session chair to determine if the talk may be given live.

Minitutorials (MT), Panel (PD) and ACDA21 Industrial Problems Sessions: Organizers and Speakers

Minitutorials and Panel Discussions will take place during their scheduled times in a *live and interactive format (using Zoom’s meeting format).

Session organizers and speakers are required to enter their Zoom sessions fifteen (15) minutes in advance of the posted start time of the session to get set up. You will not be sent links to the Zoom by email; you will simply enter the session by clicking the “join” button from the program within the platform and identify yourself to vFairs staff as an organizer or speaker. The vFairs staff person will assist you with testing audio, video, and screen share capabilities.

Determining a protocol for when and how questions are received and answered is the responsibility of the session organizers.

Session organizers are responsible for adhering to the session time limit in the posted schedule. It is imperative sessions conclude at the scheduled end time.

*To minimize disruptions in the event of a dropped internet connection, we recommend speakers send the organizers a copy of their slides with a phone number where they can be reached during the session. Organizers can alternatively opt to play a prerecorded talk over Zoom screen share in exceptional circumstances. Just ask the vFairs staff in the Zoom for assistance.

Zoom Training Sessions

SIAM is holding training sessions for those who would like to familiarize themselves with the Zoom meeting environment in advance of their live session.

The session for IP, JP and SP session participants was held on Thursday, July 15 at 12:00 p.m. Eastern Time (UTC-4).

Click here to view recording.

The session for CP, MS, and MT session participants was held on Friday, July 16 at 12:00 p.m. Eastern Time (UTC-4).

Click here to view recording.